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Third: Authorities of the Board
of Directors
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The board shall have the authorities to run the
affairs of the Association, and it shall
specifically have the responsibility to:
1. Appoint the chairman, his deputy, treasurer and
secretary and determine the authorities of each.
2. Prepare the internal regulations of the
Association to be submitted to the general assembly.
3. Form committees which the board finds necessary
for proper running of business, and determine the
responsibilities of each.
4. Employment of personnel required for the work of
the Association.
5. Make studies to determine the services and
productive projects required for the achievement of
the purposes of the Association.
6. Making exhibitions, concerts, charitable markets,
sports games, campaigns for the collection of the
permitted donations and other activities required
for the support of the financial resources of the
Association.
7. Approve the contracts and agreements concluded by
the Association.
8. The Board determines the permanent cash advance
necessary for ordinary daily expenses.
9. Prepare the final accounts of the ending fiscal
year, the draft of the new budget and the annual
report including a statement on the activities of
the Association, its financial status and the new
projects that it decides to do in the following
year.
10. Invitation of the general assembly and the
enforcement of its decisions.
11. Review of the Audit’s report, prepare the
comments on the remarks raised therein and present
it to the general assembly.
12. Discuss the remarks raised by the relevant
administrative authority, prepare the comments and
work on eliminating them if it included a violation
of the law, its executive regulation and the
articles of statute of the Association.
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The Board of Directors may delegate an executive
committee, comprised of the President or his deputy,
the treasurer and a secretary elected by the Board
and drawn from its members, in one or all of its
responsibilities. The members of this executive
committee should not be more than five. Meetings of
the committee shall be valid if attended by five
members. The committee shall at least convene once
every (month), to review the conditions of the
Association. Its meeting is valid if attended by at
least three members. The decisions of the committee
should be recorded in a special register which would
be reviewed by the Board regularly.
The executive committee shall be responsible for the
following:
1. Ratification of financial disbursements within
the limits set by the Board.
2. Ratification of employees and workers selections,
appointment and sanctions in accordance with the
decisions of the Board and this statute.
3. Ratification of annual inventory reports.
4. Approval of disbursement from the permanent cash
advance according to needs and conditions of
business.
5. Study the executive policy of projects, new
suggestions, and the draft budget before its
presentation to the Board.
6. Ratify the other committees’ decisions before its
presentation to the Board.
7. Submit the resolutions of the committee to the
board for ratification, which its delegation decree
requires its submission thereto.
8. Take the required decisions in all the matters
delegated by the board.
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The Chairman of board shall be responsible for:
1. Preside and invite for the meetings of the
general assembly, board of directors and the
internal committees that he attends.
2. Represent the Association before all the
administrative and judicial authorities and act on
his behalf.
3. Approving the agenda of the board and supervising
the execution of its decisions.
4. Sign on behalf of the Association on all
contracts and agreements approved by the board, and
to consider the cases that require the approval of
the general assembly.
5. Sign, with the secretary, the minutes of
meetings, administrative decisions and matters
concerning employees and personnel.
6. Sign with the treasurer on all checks and
securities.
7. Act on urgent matters submitted by the secretary
which could not be postponed until the next meeting
of the executive committee or the Board, provided
that these matters and its relevant decisions be
submitted to the first following Board meeting.
In the absence of the president, his deputy or
whoever is appointed by the board to act on his
behalf shall do his duties, assuming all the rights
and responsibilities, of the president.
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The Secretary shall be responsible for the
following:
1. Prepare the agenda of for the Board, invite the
members, act as secretary to the meetings, prepare
the minutes and decisions and recording them in
special registers and presenting them to the Board
in the next meeting for adoption.
2. Prepare a list of the names, and addresses of
members of the Association.
3. Holding registers of the minutes of meetings of
the Board and the General Assembly, and signing them
with the president.
4. Work towards execution of the decision of the
Board of Directors.
5. Preparation of the annual report on the
activities of the Association and presenting it to
the Board after review by the executive committee.
6. Preparation of the agenda for the General
Assembly meetings and acting that such is invited in
accordance with the provisions of the law, and also
preparation of the agenda of extraordinary meetings.
7. Informing the relevant administrative authority
and union with the resolutions of the board or the
general assembly in accordance with the provisions
of the executive regulation.
8. Execution of the assembly’s obligations
concerning the election of the board membership.
9. Supervision of all administrative work and safe
keeping of all Association papers and records in its
real seat.
10. Review of all incoming communications of the
Association and presenting them to the Board of
Directors, the executive committee or the President
according to the specific responsibilities of each.
11. Investigating the remarks of the Central
Authority of Accounting, the relevant administrative
authorities with regards to administrative and
social matters, drafting comments in preparedness
for presentation of the whole matter to the
executive committee and the Board of Directors, to
send answers to these authorities within one month
of the date of receipt of communication.
12. Other authorities as assigned by the board of
directors.
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The Treasurer is responsible for the following:
The Treasurer is responsible for all financial
matters of the Association according to the
regulations set by the audit and approved by the
board. He is mainly responsible for:
1. General supervision of the resources and
expenditure of the Association, control of issue of
receipts for all received income, their receipt and
regular deposit in the bank (or savings account),
prompt registration of all income and expenditure in
their special registers or supervision thereof. The
Treasurer is responsible for financial and stores
affairs and their supervision, and he should present
his memoranda and remarks to the board.
2. Supervision of the annual stores inventory and
presenting a report on the results and findings to
the executive committee and to the board.
3. Approve the disbursement of all funds which
disbursement was made in accordance with the law,
while keeping receipts confirming proper management,
or supervision thereof and keeping of documents.
4. Review of the Association’s financial records and
documents before and after disbursement, their
ratification and filing.
5. Execution of decisions of the Board of Directors
and the executive committee concerning financial
matters provided that it confirms with the budget
items.
6. Right of First Signature with the President or
whoever acts on his behalf on cash vouchers and
checks.
7. Approving disbursement of temporary cash advance,
within the limits set by the board, for expenditures
of urgent and necessary matters which could not wait
for presentation to the board, provide that it is
ratified in the first following meeting.
8. Preparing the accounts of income and expenditure
and the general balance sheet in preparedness for
its review by the Audit to draft his final report
and submit it to the board.
9. Participate with the secretary in preparing the
draft budget for the following year and its
presentation to the board. It shall submit the draft
to the competent administrative authority at least
fifteen days prior to submitting it to the general
assembly.
10. Study of remarks raised by the Authority of
Accounting and the administrative authorities
concerned with the financial matters and prepare the
response thereto in order to present the whole
matter to the board to respond to these authorities
within a month from the date of notification.
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If the total annual revenue or
expenditures of the Association exceeds EGP 20,000
it shall appoint an accountant from those listed in
the accountants schedule.
The controller will have the following duties:
1- Review of Association books, registers and
documents at any time, while having the right to
request for information and clarifications that he
sees necessary for the performance of his duties. He
shall also determine the balance and commitment of
the Association, and the Board of Directors should
enable him obtain the foregoing.
2- In the case where the audit was not enabled to do
his duty, he shall record this in a registered
report to be submitted to the board to take the
required procedures to enable him thereof. If the
board did not take the required procedures to
facilitate his duty, the controller shall inform the
administrative authority with a copy of the report.
The Board of Directors shall, in all cases, present
the report of the audit and the relevant board’s
action to the General Assembly
The audit may inform the competent administrative
authority with the request to convene an
extraordinary assembly meeting if he was not able to
fulfill his duties, to present the matter before it
to decide accordingly.
3- The audit should establish the financial
regulations which will guarantee good conduct of
business.
4- To supervise the inventory of the safe and
accounts of loans at the end of the fiscal year of
the Association, and to submit a report on the
results to the boar
5- Submit a report on the final accounts and the
balance sheet to the board at least one month before
the date of the meeting of the General Assembly,
including his remarks on the final accounts and
balance sheet. He may also attend the meeting of the
General Assembly, read his report on the business of
the Association and state his opinion in all what
concerns his work as an audit.
6- If the accountant is in default in any of his
obligations, the board shall have the right to
invite for an ordinary general meeting and attach
the report of the board to the invitation to discuss
it and take the appropriate decision therein.
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